HRIS – Human Resource Information System

Vision HR’s HRIS ( Human Resource Information System) is a web-based self-service application providing information to clients and employees about their HR program, payroll and other items.

Client Functionality

This HRIS System provides you with access to data and tools.

View Invoices and Payroll Reports
Access and Update Employee Information
Enter New Employees
Enter Time Reporting Information
Online On-Boarding of New Employees
Online Benefit Open Enrollment
Communicate with Employees
Create Custom Reports
Track PTO ( Paid Time Off)
Upload Benefits Plans and Custom Benefits Documents
Upload Employee Handbooks and other HR PDF’s
Track Licenses / Certifications for Employees
Performance Reviews
Training Records
Total Compensation Reports

Clients have the ability to enter their own payroll hours and other pay type information and submit the time sheet for processing. Clients can enter all time on a single time sheet or on multiple time sheets.

As new employees are hired you have the ability to set them up and enter all of the necessary information like : pay information, benefit and deduction information, tax information, etc.

When payrolls are processed, the corresponding Invoices and Reports will be available to view all current and historical invoices and reports. You also are able to search and sort on the information and download this information into Excel. Excel files can be saved as a CSV file to be exported into most accounting software packages for General Ledger integration. (See your accounting software vender for information of importing CSV files)

In addition to the standard reports concerning payroll and invoicing and the ability to download information to Excel, you can also use the Report Writer to create your own reports. You can easily create reports based on either Human Resources information or Payroll/Invoicing information.

This system also provides the ability to automatically prompt employees and clients to complete necessary government forms like the W-4. These can be “smart” PDF forms and automatically filled out with information making it easy and quick for the employee to print, sign and return.

Employee Functionality

Review Checks
Review Benefit Information
Update Information
Any Corporate Documents
Online Open Enrollment

Employees have the ability to review all current and past paycheck information. They can view the information on a form that lists all of the information for each check and they can download this information to Excel if desired. Additionally, they can print each paycheck stub as necessary.

Employees can view and edit their existing payroll deduction and benefit information. They can review the setup and all of the history for each.

Employees have the ability to update certain demographic information themselves. This information includes address changes, tax status changes, direct deposit setup changes, and dependents. For items that may require a new W-4, the employee is prompted to have the form created at that time.

Employees can access documents posted within the system. These documents may be corporate documents from Vision HR or they can be documents created and posted by you. Any type of file or document can be posted and used by the employees.

This system provides for an Open Enrollment period for Benefits. The specific information from each client can be uploaded to the system so that only those plans available to the employee are displayed.